AI Visibility Rankings · Productivity

Top 20 room scheduling software by AI search visibility (2026)

Workplace platforms used to book meeting rooms, coordinate office resources, manage calendars, and optimize hybrid workplace operations. Ranked by a composite score: 70% visibility (% of AI answers naming the brand) + 30% citation rate (% citing the brand's domain). Full methodology →

Refreshed Jun 08, 2026

Avg visibility across category

12%

Avg citation rate

20/20

Brands successfully audited

At a glance

Category leader Archie 38% visibility · named in 3 of 8 AI answers

Most cited brand Archie 100% citation rate · the AI's most-trusted source brand in room scheduling software

Top cited domain getofficely.com Referenced by AI across the room scheduling software query set — the highest-leverage PR target in this category

Visibility spread 38pp Gap between top and bottom of the ranking · 17 brands at 0% (invisible to the AI)

What we observed in this categoryauto-generated

Archie dominates the room scheduling software category with a visibility score of 37.5% and a citation rate of 100%, producing a composite score of 56.2 — more than double that of second-ranked Envoy at 23.8. This gap is not marginal; Archie's visibility is 9.9× the category average of 3.8%, meaning the AI overwhelmingly surfaces one brand when answering queries in this space. For any competitor, this concentration represents a structural disadvantage in AI-generated recommendations.

A notable divergence exists between visibility and citation across the top brands. Robin ranks third with 25.0% visibility but only a 12.5% citation rate, suggesting it appears in AI responses without its domain being directly linked as a source. Conversely, YAROOMS holds zero visibility yet earns a 37.5% citation rate, meaning the AI references its content as a source without describing it as a top product. Joan similarly has 0% visibility but 25% citations — named as source material, not as a recommended brand.

All ten ranked brands list Google AI Mode as their top engine, confirming this audit is effectively a single-engine snapshot with no cross-engine divergence to analyze. The top cited sources include third-party domains — getofficely.com, peoplemanagingpeople.com, reddit.com, and koalendar.com — alongside brand-owned domains. This indicates Google AI Mode is anchoring its room scheduling responses on review aggregators, community forums, and comparison content rather than exclusively on vendor websites.

Movers & shakers since last refresh

Biggest visibility risers

Archie 0% → 38% · rank #0 → #1
+38pp
Robin 0% → 25% · rank #0 → #3
+25pp
Envoy 0% → 12% · rank #0 → #2
+12pp

The ranking

#	Brand	Visibility	Citation	Top engine
1	Archie archieapp.co	38%	100%	Google AI Mode
Archie leads with 37.5% visibility and a perfect 100% citation rate, both metrics far exceeding the category averages of 3.8% and 12.5% respectively.
2	Envoy envoy.com	12%	50%	Google AI Mode
Envoy sits second with a 50% citation rate relative to its modest 12.5% visibility, suggesting stronger source authority than raw AI mention frequency implies.
3	Robin robinpowered.com	25%	12%	Google AI Mode
Robin's 25.0% visibility ranks it third, but its 12.5% citation rate — matching the category average — signals the AI describes it without consistently linking it as a source.
4	YAROOMS yarooms.com	0%	38%	Google AI Mode
YAROOMS records 0% visibility yet a 37.5% citation rate, meaning Google AI Mode uses its content as a reference source while not surfacing it as a recommended product.
5	Joan getjoan.com	0%	25%	Google AI Mode
Joan mirrors YAROOMS with 0% visibility and a 25% citation rate, placing it in a cited-but-invisible position that yields only a 7.5 composite score.
6	Skedda skedda.com	0%	12%	Google AI Mode
7	deskbird deskbird.com	0%	12%	Google AI Mode
8	OfficeSpace officespacesoftware.com	0%	0%	Google AI Mode
9	Condeco condecosoftware.com	0%	0%	Google AI Mode
10	Appspace appspace.com	0%	0%	Google AI Mode
11	GoBright gobright.com	0%	0%	Google AI Mode
12	Kadence kadence.co	0%	0%	Google AI Mode
13	Tactic tactic.com	0%	0%	Google AI Mode
14	Eptura eptura.com	0%	0%	Google AI Mode
15	FM:Systems fmsystems.com	0%	0%	Google AI Mode
16	Nexudus nexudus.com	0%	0%	Google AI Mode
17	MeetingRoomApp meetingroomapp.com	0%	0%	Google AI Mode
18	UMA umatechnology.org	0%	0%	Google AI Mode
19	Teem teem.com	0%	0%	Google AI Mode
20	Resource Central resourcexpress.com	0%	0%	Google AI Mode

Sources AI engines trust in this category

Across the 8 buyer-intent queries we ran on room scheduling software, these are the domains Google AI Mode cited most often. If you're not on this list — or if your competitors are — that's a concrete PR / linkbuilding target.

getofficely.comarchieapp.coyoutube.comenvoy.comkoalendar.compeoplemanagingpeople.comreddit.comyarooms.com

How to read this ranking

Four things worth knowing before you act on the numbers above. These are the same definitions across every industry page — for category-specific observations, see the What we observed section above (where available) and the per-brand insights inline in the ranking.

Visibility = being named

A brand's visibility % is the share of AI answers that mention it by name in the response prose. This is who AI engines actively recommend to the buyer.

Citation rate = being trusted

Citation rate is the share of AI answers that include the brand's domain as a clickable source link. This is what the AI treats as authoritative evidence — different from being named.

Top engine differs by brand

The "top engine" column shows which AI surface each brand performs best on. Big gaps between a brand's score across engines usually points to specific content or schema gaps.

Rankings move month to month

AI engines re-crawl and re-rank on shorter cycles than classical search. We re-audit every brand on this list at least every 30 days and refresh this page automatically.

Get your own room scheduling software brand audited

The brands above were curated from public market-leader lists. Want the same measurement against your own brand — including the queries you appear on, which competitors get named instead, and a prioritised fix list? Run a free preview.

Audit your room scheduling software brand → Browse all rankings Methodology →

Frequently asked about room scheduling software AI visibility

Who leads AI visibility in room scheduling software?

Archie leads with 37.5% visibility and a 100% citation rate, giving it a composite score of 56.2 — more than double second-place Envoy's 23.8.

What is the average AI visibility score for room scheduling software brands?

The category average visibility is 3.8% and the average citation rate is 12.5%, indicating extremely concentrated AI coverage with most brands receiving no visibility at all.

What sources does Google AI Mode cite most for room scheduling software research?

The top cited sources include getofficely.com, archieapp.co, youtube.com, peoplemanagingpeople.com, and reddit.com, showing the AI draws heavily from third-party and community content alongside vendor sites.

Can a brand be cited by AI without being visible as a recommended product?

Yes — YAROOMS has a 37.5% citation rate and Joan has a 25% citation rate, yet both record 0% visibility, meaning their content informs AI answers without the brands being surfaced as recommendations.

Which room scheduling software brands have zero AI visibility and zero citations?

OfficeSpace, Condeco, and Appspace all score 0% on both visibility and citations, giving them a composite score of 0.0 in this audit period.

Which brands are the biggest AI visibility risers in this category?

Archie, Robin, and Envoy are the top risers, all moving from 0% visibility previously to 37.5%, 25.0%, and 12.5% respectively in the current audit period.