AI Visibility Rankings · Productivity

Top 20 project management software by AI search visibility (2026)

Tools used to plan projects, manage tasks, coordinate teams, track timelines, and monitor work across departments. Ranked by a composite score: 70% visibility (% of AI answers naming the brand) + 30% citation rate (% citing the brand's domain). Full methodology →

Refreshed Jun 01, 2026

12%

Avg visibility across category

Avg citation rate

20/20

Brands successfully audited

At a glance

Category leader Trello 62% visibility · named in 5 of 8 AI answers

Most cited brand Wrike 50% citation rate · the AI's most-trusted source brand in project management software

Top cited domain reddit.com Referenced by AI across the project management software query set — the highest-leverage PR target in this category

Visibility spread 62pp Gap between top and bottom of the ranking · 13 brands at 0% (invisible to the AI)

What we observed in this categoryauto-generated

Wrike leads the project management software category with a composite score of 50.0, the only brand where visibility (50%) and citation rate (50%) are perfectly aligned. This balance is significant: Trello achieves higher raw visibility at 62.5% but holds a 0% citation rate, producing a lower composite of 43.8. The gap between Wrike's dual strength and every other brand in the top five underscores how citation — not just mention — is the differentiating factor at the top of this category.

A striking divergence between visibility and citation runs through ranks 2 to 7. Trello, Asana, Notion, ClickUp, monday.com, and Zoho Projects all register 0% citation rates despite visibility scores ranging from 12.5% to 62.5%. Only Wrike earns citations in this category, making it the sole brand the AI treats as a trusted source rather than merely a named entity. This visibility-without-citation pattern affects the majority of recognisable brands in the space.

Google AI Overviews is the top engine for every brand in the dataset, indicating the audit is anchored almost entirely on that single surface. The top cited external sources include reddit.com, youtube.com, forbes.com, and zapier.com alongside niche sites like icagile.com, actitime.com, and paymoapp.com. The presence of community and comparison-oriented sources suggests AI Overviews is drawing on third-party review and discussion content rather than brand-owned domains when forming citations in this category.

Movers & shakers since last refresh

Biggest visibility fallers

Asana 88% → 50% · rank #1 → #3
-38pp
Smartsheet 25% → 0% · rank #5 → #13
-25pp
Wrike 62% → 50% · rank #2 → #1
-12pp

The ranking

#	Brand	Visibility	Citation	Top engine
1	Wrike wrike.com	50%	50%	Google AI Overviews
Wrike is the only brand matching visibility (50%) with an equal citation rate (50%), giving it a composite score 6.2 points above the next-ranked Trello.
2	Trello trello.com	62%	0%	Google AI Overviews
Trello holds the highest visibility in the category at 62.5% but earns zero citations, producing a composite of 43.8 — 6.2 points behind Wrike despite greater mention frequency.
3	Asana asana.com	50%	0%	Google AI Overviews
Asana has fallen from rank 1 to rank 3 with a visibility collapse of 37.5 percentage points and a citation delta of -12.5, the sharpest decline recorded in the dataset.
4	Notion notion.so	25%	0%	Google AI Overviews
Notion sits at 25% visibility and 0% citation rate, tying with ClickUp on a composite score of 17.5 — less than half the category leader's composite.
5	ClickUp clickup.com	25%	0%	Google AI Overviews
ClickUp matches Notion exactly at 25% visibility, 0% citation, and a composite of 17.5, placing both brands well below the top three and above the category average of 11.9%.
6	monday.com monday.com	12%	0%	Google AI Overviews
7	Zoho Projects zoho.com	12%	0%	Google AI Overviews
8	Nifty nifty.pm	0%	0%	Google AI Overviews
9	Todoist todoist.com	0%	0%	Google AI Overviews
10	Forecast forecast.app	0%	0%	Google AI Overviews
11	Height height.app	0%	0%	Google AI Overviews
12	Jira atlassian.com	0%	0%	Google AI Overviews
13	Smartsheet smartsheet.com	0%	0%	Google AI Overviews
14	Basecamp basecamp.com	0%	0%	Google AI Overviews
15	Teamwork teamwork.com	0%	0%	Google AI Overviews
16	Airtable airtable.com	0%	0%	Google AI Overviews
17	Microsoft Project microsoft.com	0%	0%	Google AI Overviews
18	Adobe Workfront adobe.com	0%	0%	Google AI Overviews
19	ProofHub proofhub.com	0%	0%	Google AI Overviews
20	Hive hive.com	0%	0%	Google AI Overviews

Sources AI engines trust in this category

Across the 8 buyer-intent queries we ran on project management software, these are the domains Google AI Overviews cited most often. If you're not on this list — or if your competitors are — that's a concrete PR / linkbuilding target.

reddit.comrike.comyoutube.comicagile.comforbes.comzapier.comactitime.compaymoapp.com

How to read this ranking

Four things worth knowing before you act on the numbers above. These are the same definitions across every industry page — for category-specific observations, see the What we observed section above (where available) and the per-brand insights inline in the ranking.

Visibility = being named

A brand's visibility % is the share of AI answers that mention it by name in the response prose. This is who AI engines actively recommend to the buyer.

Citation rate = being trusted

Citation rate is the share of AI answers that include the brand's domain as a clickable source link. This is what the AI treats as authoritative evidence — different from being named.

Top engine differs by brand

The "top engine" column shows which AI surface each brand performs best on. Big gaps between a brand's score across engines usually points to specific content or schema gaps.

Rankings move month to month

AI engines re-crawl and re-rank on shorter cycles than classical search. We re-audit every brand on this list at least every 30 days and refresh this page automatically.

Get your own project management software brand audited

The brands above were curated from public market-leader lists. Want the same measurement against your own brand — including the queries you appear on, which competitors get named instead, and a prioritised fix list? Run a free preview.

Audit your project management software brand → Browse all rankings Methodology →

Frequently asked about project management software AI visibility

Who leads AI visibility in project management software?

Wrike leads with a composite score of 50.0, the only brand achieving equal visibility (50%) and citation rates (50%). Trello has higher visibility at 62.5% but no citations, placing it second overall.

Which project management brands are mentioned by AI but never cited?

Trello (62.5% visibility), Asana (50%), Notion (25%), ClickUp (25%), monday.com (12.5%), and Zoho Projects (12.5%) all hold 0% citation rates, meaning AI Overviews names them without treating their domains as source references.

What sources does AI cite most for project management software research?

The top cited sources include reddit.com, youtube.com, forbes.com, and zapier.com, alongside niche platforms icagile.com, actitime.com, and paymoapp.com, suggesting AI leans on third-party community and comparison content over brand-owned sites.

Which brand has seen the biggest AI visibility decline in this category?

Asana has dropped the most, falling from rank 1 to rank 3 with a visibility decline of 37.5 percentage points and a citation loss of 12.5 points in the current audit period.

How does category average visibility compare to the top brands?

The category average visibility is 11.9% and average citation rate is just 2.5%, meaning Wrike at 50% visibility and 50% citation is operating at more than four times the category norm on both metrics.

Which AI engine dominates visibility for project management software brands?

Google AI Overviews is the top engine for all 10 ranked brands in the dataset, indicating this category's AI visibility landscape is currently determined almost entirely by that single surface.