AEO for meeting management software: AI search visibility ranking
How AI search engines rank meeting management software by visibility and citations. 20 brands measured monthly across Google AI Mode: which brands the AI names in answers, which domains it cites as sources, and how the leaders compare. Meeting management software used to prepare agendas, capture notes, assign action items, run structured check-ins, and improve team meeting productivity and accountability. Composite score: 70% visibility (% of AI answers naming the brand) + 30% citation rate (% citing the brand's domain). Full methodology →
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When buyers inquire about Meeting management software, AI engines consistently point to Fellow as the leader, holding a 62.5% visibility rate in AI-generated responses. Otter and ClickUp also rank highly among the top brands in this category, demonstrating significant influence and presence in AI-recommended lists.
The ranking of these brands is influenced by their frequent citations on major online platforms like YouTube and review sites such as guideflow.com and g2.com. These aggregators play a crucial role in shaping AI recommendations by providing extensive user reviews and detailed comparisons, which AI engines rely on to identify authoritative brands.
For buyers evaluating their options on this page, it's essential to consider what factors AI engines prioritize. Recent reviews, third-party validation, and a brand's authority in the specific subcategory of Meeting management software are influential. This means a focus on brands with strong, positive user feedback and high visibility on trusted review sites can guide a more informed decision.
At a glance
What we observed in this category
Fellow dominates this category with a visibility score of 62.5%, rising from rank 5 to rank 1 and moving from 0% to 62.5% visibility in a single audit cycle. The next closest brand, Otter, sits at 25.0%, meaning Fellow holds more than double the visibility of its nearest competitor. The category average is just 6.9%, so Fellow is performing at roughly nine times the average, a gap that signals a highly concentrated AI visibility landscape rather than a competitive spread.
A clear divergence exists between being named and being cited. Fellow leads on visibility at 62.5% but holds a citation rate of 0.0%. ClickUp is the only brand in the top five with any citation rate, at 12.5%, despite a visibility score of just 12.5%. Fireflies.ai, Read AI, and Tactiq each hold 0.0% visibility yet each carry a 12.5% citation rate, meaning AI surfaces them as sources without naming them as recommended products in responses.
Google AI Mode is the dominant engine across every ranked brand in this data set, with no other engine appearing as a top source for any brand. The top cited sources in the category include review and directory platforms such as g2.com and zapier.com, alongside video content on youtube.com. Niche utility sources like guideflow.com, happyscribe.com, and cal.com also appear, suggesting AI is drawing on workflow and integration-adjacent content rather than vendor sites alone.
Movers & shakers since last refresh
Biggest visibility risers
-
Fellow 0% → 62% · rank #5 → #1+62pp
-
Otter 0% → 25% · rank #3 → #2+25pp
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ClickUp 0% → 12% · rank #9 → #3+12pp
The AEO ranking
| # | Brand | Visibility | Citation | Top engine |
|---|---|---|---|---|
| 1 |
fellow.app
|
62% | 0% | Google AI Mode |
Fellow holds 62.5% visibility, roughly nine times the 6.9% category average, but carries a 0.0% citation rate, meaning it is named often but not linked as a source. |
||||
| 2 |
otter.ai
|
25% | 0% | Google AI Mode |
Otter sits at 25.0% visibility with a 0.0% citation rate, placing it second overall but losing 12.5 citation percentage points compared to its previous audit position. |
||||
| 3 |
clickup.com
|
12% | 12% | Google AI Mode |
ClickUp is the only top-5 brand with a matching visibility and citation rate of 12.5% each, making it the sole brand in the upper tier that is both named and cited. |
||||
| 4 |
range.co
|
12% | 0% | Google AI Mode |
Range holds 12.5% visibility and a 0.0% citation rate, sharing rank-level metrics with Notion and Boardable, giving it no differentiation from two direct peers in this audit. |
||||
| 5 |
notion.so
|
12% | 0% | Google AI Mode |
Notion's 12.5% visibility and 0.0% citation rate are identical to Range and Boardable, suggesting AI treats these three brands as interchangeable options at this tier. |
||||
| 6 |
boardable.com
|
12% | 0% | Google AI Mode |
| 7 |
fireflies.ai
|
0% | 12% | Google AI Mode |
| 8 |
read.ai
|
0% | 12% | Google AI Mode |
| 9 |
tactiq.io
|
0% | 12% | Google AI Mode |
| 10 |
avoma.com
|
0% | 0% | Google AI Mode |
| 11 |
meetingking.com
|
0% | 0% | Google AI Mode |
| 12 |
lucidmeetings.com
|
0% | 0% | Google AI Mode |
| 13 |
laxis.com
|
0% | 0% | Google AI Mode |
| 14 |
soapboxhq.com
|
0% | 0% | Google AI Mode |
| 15 |
miro.com
|
0% | 0% | Google AI Mode |
| 16 |
asana.com
|
0% | 0% | Google AI Mode |
| 17 |
leapsome.com
|
0% | 0% | Google AI Mode |
| 18 |
hugo.team
|
0% | 0% | Google AI Mode |
| 19 |
docket.com
|
0% | 0% | Google AI Mode |
| 20 |
hypercontext.com
|
0% | 0% | Google AI Mode |
Sources AI engines trust in this category
Across the 8 buyer-intent queries we ran on meeting management software, these are the domains Google AI Mode cited most often. If you're not on this list — or if your competitors are — that's a concrete PR / linkbuilding target.
How to read this AEO ranking
Four things worth knowing before you act on the numbers above. These are the same definitions across every industry page — for category-specific observations, see the What we observed section above (where available) and the per-brand insights inline in the ranking.
Visibility = being named
A brand's visibility % is the share of AI answers that mention it by name in the response prose. This is who AI engines actively recommend to the buyer. More on visibility →
Citation rate = being trusted
Citation rate is the share of AI answers that include the brand's domain as a clickable source link. This is what the AI treats as authoritative evidence, different from being named. More on citation rate →
Top engine differs by brand
The "top engine" column shows which AI surface each brand performs best on. Big gaps between a brand's score across engines usually points to specific content or schema gaps. How AI engines pick sources →
AEO rankings move month to month
AI engines re-crawl and re-rank on shorter cycles than classical search. We re-audit every brand on this list at least every 30 days and refresh this page automatically. How AI search ranking works →
Run an AEO audit on your own meeting management software brand
The brands above were curated from public market-leader lists. Want the same answer engine optimisation measurement against your own brand — including the queries you appear on, which competitors get named instead, and a prioritised fix list? Run a free preview.
Frequently asked about AEO for meeting management software
Who leads AI visibility in meeting management software?
Fellow leads with 62.5% visibility, more than double the second-ranked Otter at 25.0%, and roughly nine times the category average of 6.9%.
Which meeting management software brands are cited but not prominently named by AI?
Fireflies.ai, Read AI, and Tactiq each carry a 12.5% citation rate but 0.0% visibility, meaning AI references their content without surfacing them as recommended products.
What sources does AI cite most for meeting management software research?
The top cited sources include youtube.com, g2.com, zapier.com, guideflow.com, happyscribe.com, cal.com, fellow.ai, and mixmax.com, spanning video, review, and workflow integration content.
Is there any brand in this category that is both visible and cited by AI?
ClickUp is the only top-5 brand with both a 12.5% visibility score and a 12.5% citation rate, making it the sole brand achieving both signals simultaneously.
Which engine drives AI visibility for meeting management software brands?
Google AI Mode is listed as the top engine for every ranked brand in this audit, with no other engine appearing in the data.
How concentrated is AI visibility in the meeting management software category?
The top brand, Fellow, holds 62.5% visibility while the category average is just 6.9%, and several brands in the top 10 hold a composite score of 0.0%, indicating a highly uneven distribution.